Holding large events at a Park or Reserves

Selected Town of Cambridge parks and reserves can be hired for large events such as corporate and community events, concerts, performances and sporting events.

Large events that have an expected attendance of over 500 people can have a greater impact on planning and infrastructure.

If you would like to make an enquiry about holding a large event in the Town please contact our Community Development team by email or on 9347 6000.

To make a large event booking application please complete the form below at a recommended at least 6 months before event date. Large event booking requests may require Council approval and significant community and inter-agency consultation before approval is granted.

Please read the following documents prior to applying to hire:

  Reserve/Beach Hire large event Application
Title (Mr, Mrs, Ms, Miss)
Surname *
Given Name *
Organisation/Company Name (if applicable)
Postal Address *
Suburb / Town *
Postcode *
Contact Number (no spaces) *
Email Address *
Secondary Contact Name
Secondary Contact Number
Reserve or Beach area you would like to hire (if hiring City Beach, Lake Monger or Perry Lakes, please specify area that you wish to use). *
Name (or type) of event
Date of Event *
Open the calendar popup.
Multiple dates (please enter extra dates required)
Proposed start time (including set up time) *
Proposed finish time (including pack down time) *
Is your event expecting over 500 people?

Is yes, please provide expected number of people *
Is the event open to the general public?

Is there a cost to attendees? *

If yes, how much? ($)
Description of your event (please attach additional pages below if required)
Please attach additional pages for your event description if required
Please provide details of any entertainment, such as bouncy castles/animals/face painters or musicians, actors, DJs, jukebox or other entertainment, etc, will be present at the event
Please provide details of any equipment you will be bringing on site including marquees, staging, furniture, catering equipment, etc.
Will you be setting up any electrical equipment (i.e. PA system, generator, etc) ? *

Do you require additional rubbish services? *

If yes, please provide details.
Will your event involve any form of amplified sound or significant noise? (i.e. live music/PA system) *

If yes, please provide details.
Do you require special parking provisions or road closures?

Do you require direct vehicle access to the park? *

If yes, please provide your parking management and traffic management plans.
Have you considered risk management for this event?

If yes, please provide a risk management matrix.
Do you require the use of onsite toilets? *

Do you require the use of onsite change rooms? *

Please provide any details of mobile vendors/stallholders that will be present at the event (please note, each vendor may be required to make an application and pay a permit fee).
Do you require floodlights (available at the following locations)
Henderson Park
City Beach Oval
Wembley Sports Park
Floreat Oval
Alderbury Reserve
Do you propose to erect any event signage? *

If yes, please attach a map with location of signage, dates, size of signage and installation details
Does your organisation currently hold Public Liability Insurance? *

If yes, please attach a copy of your Certificate of Currency
I hereby acknowledge the 'Conditions for hire of reserves within the Town of Cambridge' and agree to abide by these conditions. I certify that the information provided in this application is true and correct to the best of my knowledge. I agree to notify the Town of Cambridge of any changes to the information in the application *

Last Updated: 20/02/2017