Guide to Clubs - Building Maintenance
The Guide to Clubs - Building Maintenance has been developed to provide clubs with:
- easy to follow maintenance process flow diagrams;
- useful contacts for trades and council officers;
- important forms and procedures; and
- information on the maintenance funds and funding opportunities.
This guide has been developed as an outcome of the Community Facilities Policy adopted by Council in April 2011. For further information on this policy and how it was formulated visit the Community Facilities Policy page.
If you only wish to download a specific page from the Guide to Clubs, select the page you need from the list below.
These flow diagrams provide a simple step-by-step guide to the various maintenance processes.
Download Planned Maintenance Process
Download Minor Maintenance Process
Download Emergency Maintenance Process
Use these contact lists to locate a preferred trade or service provider.
Download Contacts - Preferred Trades and Services
Forms and procedures
The Town requires contact information for all key club members to be kept up-to-date. If there is a change to the key club member/s please download and complete the form below.
Download Change to Key Club Member Contact Details form
To ensure insurance matters are handled quickly and efficiently an insurance claim procedure and property claim form are available for download below.
Download Insurance Claim Procedure
Please note, before completing the Property Claim Form it is important to read What to do in the vent of Loss or Damage to your Property (the last page of the Property Claim form).
Download Property Claim form
For easy reference to the specific maintenance obligations of the club/association and the Town a Maintenance Obligations - Town and Association list has been prepared.
Download Maintenance Obligations - Town and Association
The Maintenance Fund explained
Three individual funds, each addressing a separate area of maintenance, are contained within the Maintenance Fund. These are the General Building Maintenance Fund, the Synthetic Playing Surfaces and Lighting Renewal Fund, and the Car Park, Fences and Surrounds Maintenance Fund.
To see how the three funds work download the information sheets below.
Download Synthetic Playing Surfaces and Lighting Renewal Fund
Download Car Park, Fences and Surrounds Maintenance Fund
There are a number of grant programs available through the Department of Sport and Recreation, and the Town can offer assistance and guidance to clubs wishing to apply for these grants.
A general information sheet has been provided for reference to funding available and which projects will be considered.
Download Community Sporting and Recreation Grant Funding